Officer Registry job at Public Procurement and Disposal of Public Assets Authority (PPDA)

PPDA Uganda, Nakasero Road, Kampala, Uganda
negotiable Expires in 12 months

JOB DETAIL

Job Purpose
To provide reliable, timely and efficient records and information management services to support the Authority in the execution of its mandate.

Duties and Responsibilities

1. Maintain and ensure the proper implementation of a document classification, referencing system for use on all the Authority’s correspondences,
2. Support the proper management, custody, filing and disposal of the Authority’s records within the registry,
3. Identify the various needs of users of the registry services, propose physical or digital systems and ways to meet and satisfy the needs,
4. Undertake file census for head office and regional officers to establish state of records and track any missing or lost files,
5. Update and verify registry records management systems i.e. Entity Management System (App Server) with documents that are automatically pushed to the Electronic Document Management System for further storage,
6. Support staff in different sections and regions to access and use registry systems to create, access, store and organise their respective and the Authority’s critical records,
7. Undertake any other assignments as may be directed from time to time.

Person Specifications:
Education

Honours Bachelors’ Degree in Library and Information Science or Degree in Records and Archives Management

Experience
A minimum of two (2) years working experience in a similar role or environment.

Skills and Competencies
1. Good Communication Skills,
2. Must have good computer skills,
3. Ability to operate a scanner, binding machine and photocopier ,
4. Must have sufficient knowledge of information and records handling and management,
5. Should have knowledge in filing systems, Archiving and disposal,
6. Should be able to apply records management policies, laws and guidelines,
7. Should be knowledgeable in any Electronic Document Management System,
8. God Customer care skills, and
9. Attention to detail.

CONDITIONS OF SERVICE
Full time employee on a three year renewable contract, based on satisfactory performance.

Job application procedure
Candidates should submit an e-mail to [email protected]  under the subject “Application for the position of Senior Officer Legal Affairs or Officer Registry and attach a duly filled application form downloaded from https://www.ppda.go.ug/opportunities/jobs/vacancies/  and the following
documents:
i. National ID,
ii. O-level Certificate
iii. A-level Certificate
; and
iv. Transcripts and Certificates for Honours Degree, Post graduate qualifications or any other certificates. For Senior Officer Legal Affairs also attach a Certificate of Advocate of the High Court of Uganda, and a valid Practicing Certificate.
1. All attachments should be submitted as a single PDF document.
2. Applicants shall receive a notification of receipt for successfully submitted applications.

Deadline: 13th March 2023 at 5.00 p.m

 

Uganda, Kampala

location