Finance Coordinator Job at Norwegian Refugee Council

Norwegian Refugee Council Kampala, Princess Anne Drive, Kampala, Uganda
negotiable Expired 3 years ago
This job has expired.


Category: Finance
Locations: Arua
Job Schedule: Full time
Job Description
Position: Finance Coordinator
Grade: 7
Reports to: Area Manager / Finance Manager
Supervision of: West Nile Finance Team / Kampala Finance Team
Duty station: TBD (Arua or Kampala AO)
Travel: 20%
Project number: UGFM2101/UGFM1910/UGFM2108
Duration and type of contract: Fixed term, Six Months, Renewable
All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships. .

Role and responsibilities
• The purpose of a Finance Coordinator is to implement delegated area of responsibility.
• The following is a brief description of the role.
Generic responsibilities (max 10)
• Implement NRC’s systems and procedures at area level
• Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
• Prepare and submit reports and analysis
• Ensure proper filing of all support documents
• Support line managers in procedures and require support team trainings
• Management of finance team
• Ensure that the accounting, monitoring and reporting are according to procedures
• Support project staff in financial matters
• Maintain budget control and monitor cash flow for the are

Specific responsibilities
• Train budget holders, finance and support staff on budget preparation and budget monitoring;
• Prepare Top down and populate eBPO in consultation with FM;
• allocation of support cost percentage I amount for every new Grant and ensure adequate support cost (national and international support salary, and operational costs are incorporated;
• work with the AMs and ensure accurate reliable master support budget in place and updated;
• Ensure accurate master support budget, the funding gap identified, monitored and flagged to AMs, and FM, measures suggested and followed up to reduce the deficit;
• Share summary Budget Vs Actual for the entire program with FM upon request and at least once a month;
• Work with budget holders and various support staff to prepare quality budgets;
• Prepare financial reports for all NRC Uganda projects;
• Follow with the FM to ensure that NRC receives instalments from donors on time as per the project agreement;
• Support the Area Managers and Country Director to effectively use Master Budget Vs Actual;
• Prepare and share BVA with budget holders on timely basis. (ensure it is prepared in the donor format). Ensure documented BVA meetings with action plans and follow ups. Update the FM on the status of the agreed action plans before the next BVA meeting;
• Ensure that all the relevant staff know how to use Agresso Accelerator and are able to retrieve reports from Agresso;
• Support the budget holders to allocate costs to the relevant budget lines. Including checking PRs in Kampala/field for correct project codes and budget reference;
• Training finance staff on checking costs against budgets before posting costs into Agresso;
• Prepare fair share calculation of support costs across various donors and support the finance staff to correctly charge costs according to this agreed fair share calculations;
• Share salary allocations and ensure time sheets are signed and uploaded into Agresso;
• Support the budget holders with identifying cost relocations;
• Support the FM and controller with yearend closure process.

Critical interfaces
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:
• Area office program team
Area office support team
• CO finance team
1. Professional competencies
Generic professional competencies:
• Experience from working as a Finance Coordinator or similar level in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile
• Fluency in English, both written and verbal
Context/ Specific skills, knowledge and experience:
Bachelor’s Degree in Business Administration, Commerce, Finance or Accounting
Minimum of 7 years’ relevant experience
At least 5 years of INGO experience in a similar position.
CPA/ACCA qualification is added advantage.
Knowledge of Agresso UNIT4 is an added advantage.
2. Behavioural competencies
• Managing resources to optimize results
• Managing performance and development
• Analyzing
• Handling insecure environments
• Empowering and building trust
• Performance Management
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:
• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework

Work Hours: 8

Experience in Months: 84

Level of Education: Bachelor Degree

Job application procedure
Qualified Uganda Nationals only
submit applications, detailed curriculum vitae and academic documents as a single PDF document by 17th May 2021
Only shortlisted candidates will be contacted, and CVs will be reviewed on a rolling basis; Early Application is highly recommended.
NRC will at no stage of recruitment process request candidate to make payments of any kind. Further, NRC has not retained any agent to conduct recruitments on behalf of the organization.
NRC is an Equal Opportunity Employer. Qualified Female Candidates are encouraged to Apply

Uganda, Kampala


This job has expired.