Administration Manager at TrackNav (U) Ltd

Kampala Road, Kampala, Uganda


LOCATION: Head Office, Kampala .

Key duties/responsibilities:
• Set up Company Policies and Procedures for all departments with a view to acquiring an ISO Certification
• Manage all stock, consumables and office requirements
• Create and maintain staff files
• Maintain leave register for all staff and update personal files
• Manage Human Resource procedures and process in conjunction with the Group HR manager including employee performance reviews
• Manage and maintain the stock mover system
• Allocate stock to the various stores to ensure maximum productivity
• Allocate consumables to the control store and mange usage
• Ensure all stock is signed out and paperwork correctly filed
• Do monthly stock checks of all stock items in the various stores
• Maintain stock levels and reorder processes to ensure there are never any stock outs
• Follow up on all stock orders and ensure all the paperwork and processes are followed in the import and clearing process
• Ensure all LPO are created in Palladium
• Ensure all invoices are posted for payment in Palladium
• Reconcile supplier statements and correct discrepancies
• Regular price comparisons with suppliers both local and international to ensure competitiveness
• Manage repossessions agents;
o Ensure work flow and optimal uses of time
o Ensure paperwork is correct
o Maintain repossession files with all necessary documents
o Do monthly inspections of all company vehicles
• Manage the Mobile Money account for the company
o Out of town allowances
o Weekly travel allowances
o Reconcile Mobile Money account on a weekly basis

Required Qualifications and Work Experience:
• A minimum of 2 years’ experience in a similar position preferably in a financial institution.
• Degree in Human Resource Management, Business Administration or any other relevant field.
• Leadership skills
• High Computer Literacy
• Accounting and Financial knowledge
• Human Resource Skills (administration, management, selection, recruitment, training, labour/employee relations, policy formulation, health & safety)
• Office administration
• Stock management
• Able to handle work pressure
• Accuracy and attention to detail
• Excellent time management
• Good communication skills
• Mature individual

Job Education Requirements: Degree in Human Resource Management, Business Administration or any other relevant field.

Job Experience Requirements: A minimum of 2 years’ experience

Applying Instructions

To apply, submit your application, detailed CV and testimonials to the address below;

The Human Resource Manager;
TrackNav (U) Ltd

Send your application by
Email to[email protected]

Uganda, Kampala