Assistant Records Officer at Jinja District Local Government
JOB DETAIL
Job Title : Assistant Records Officer
Salary Scale : U5
Reports to : Records Officer/Senior Assistant Records Officer
Responsible for : Records Assistant
Job Purpose
To facilitate smooth flow and access to information through records Management for action and decision making.
Key outputs
i. Correspondences received, registered and classified;
ii. Classified information filed;
iii. Correspondences routed to responsible officers for action;
iv. Records and registers audited to ensure proper data bank; and
v. Disposal of unwanted records and information scheduled.
Key Functions
i. Receiving, registering and classifying correspondences;
ii. Filing classified information;
iii. Routing correspondences to responsible officers for action;
iv. Auditing records and registers to ensure proper data bank; and
v. Scheduling disposal of unwanted records and information.
Skills
Records and information management;
Communication;
Concern for quality and standards; and
Time Management
Education Requirements
a diploma in Records and Information Management (DRIM) from a recognised institution
Applying Instructions
Applications are invited from suitably qualified Ugandans to fill the under mentioned vacant posts. Applications should be submitted in triplicate on Public Service Commission Form 3 (2008) to the
Secretary District Service Commission,
P. O. Box 1551,
jinja,
Application forms are obtainable from the District Service Commission Offices. Hand written applications with detailed CVs are also acceptable.Applications should bear the title of the post. Applicants should attach three sets of certified academic certificates and transcripts! testimonials plus three recent passport size photographs. Serving Officers should route their applications through their Heads of Departments who should be informed of the closing date to avoid late submissions.
Applicants who shall not hear from the District Service Commission on completion of the selection exercise should consider themselves unsuccessful.
Details of the Advertised jobs can be accessed from any of the following points:
Ministry of Public Service Website: www.publicservice.go.ug
jinja District Local Government website: www.jinja.org.ug
The District Health Services Website: www.jinjahealthoffice.go.ug
Jinja District Local Government Headquarters’ Notice Boards, jinja Municipal Council Headquarters and Division Notice Boards
Sub-County Headquarters Notice Boards;
Town Council Headquarters Notice Boards; and Office of the Secretary-jinja District Service Commission
